Welcome to Chapter 2.



In Chapter 1 you learned how to plan a business letter.



In this chapter, you're going to look at the second stage of the Writing Process:



Plan　to Organise.



Organise



This course is based on the Writing Process, a step-by-step procedure for producing effective correspondence. Therefore, HSBC recommends that you study each chapter of this course in order, beginning with the introductory chapter "Getting Started".



Objectives



By the end of this chapter you'll be able to organise your writing.



You'll do this by



preparing a clear outline

arranging the contents to fit the outline.

Planning: A Quick Review



In Chapter 1, you learned about the planning stage of the Writing Process.



Before you can organise your writing, it's important that you have planned. Do you remember the three things you need to plan before beginning to write?



Strategies Description

Writer's purpose Why you are writing

Reader's response How you want the reader to respond

Reader's information What you want the reader to know





Organising: Why Do It



A well-organised letter, memo, fax or e-mail is easy to read and understand.



If you organise the contents of your correspondence well, you are more likely to get the results you want.



So, organising is just as important as planning.



In fact, the second stage of the Writing Process is closely related to the first.



In the organising stage, you arrange what you've planned to write. In other words, you make an outline.



Organising: How To Do It



How do you organise what you have planned?



Do you need to use a different outline for every letter, memo, fax and e-mail that you write?



Not at all! For some special situations, you'll need special outlines. You'll look at those in Chapter 7. However, for most of your written correspondence, you can follow a standard outline. You'll learn that outline in this chapter.



But before you learn how to organise the contents of your correspondence, you should look at the various types of correspondence you may have to write.



下一节我们将继续讲述Organising: Types of Correspondence，不要错过哦！
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